Privacy Policy

1. Data Controller

XenGolf Oy
Business ID: 3599871-2
Email: info@xengolf.fi

2. Contact Person for Data Protection Matters

For data protection inquiries, please contact us by email at info@xengolf.fi. We will respond as soon as possible, within one month at the latest.

3. Purpose and Legal Basis for Processing Personal Data

We process personal data for the following purposes:

• Newsletter: Email address is used for sending newsletters. Legal basis: consent (EU General Data Protection Regulation, Article 6(1)(a)).
• Analytics: Website usage analysis using Google Analytics 4. Legal basis: consent via the cookie banner (Article 6(1)(a)).

4. Personal Data Processed

• Newsletter: Email address
• Analytics: Cookie identifiers (_ga, _gid), IP address (anonymised), browser information, device type, pages visited, and time of visit

5. Data Retention Period

• Newsletter: Email address is retained as long as the subscription is active. You can unsubscribe at any time.
• Analytics cookies: The _ga cookie expires after 2 years, the _gid cookie after 24 hours.

6. Data Transfers and Disclosures

Personal data is processed by the following services:

• Google Analytics (Google LLC, USA): Website usage statistics. Google complies with the EU-U.S. Data Privacy Framework.
• Amazon Web Services (AWS, eu-north-1, Stockholm): Newsletter form processing. Data remains within the EU/EEA.
• Slack (Salesforce, USA): Newsletter notifications are forwarded to a Slack channel. Slack complies with the EU-U.S. Data Privacy Framework.

Data is not sold or disclosed to third parties for marketing purposes.

7. Data Subject Rights

Under the EU General Data Protection Regulation, you have the right to:

• Access your data: Request information about what personal data we have stored about you.
• Rectification: Request correction of inaccurate data.
• Erasure: Request deletion of your personal data.
• Withdraw consent: Withdraw your consent at any time. You can unsubscribe from the newsletter by contacting info@xengolf.fi. Cookie settings can be changed via cookie settings.
• Lodge a complaint: You have the right to lodge a complaint with the Finnish Data Protection Ombudsman (Tietosuojavaltuutetun toimisto) if you believe your personal data has been processed in violation of the GDPR.
  Office of the Data Protection Ombudsman: tietosuoja.fi

8. Data Security

We protect personal data with appropriate technical and organisational measures. The website uses HTTPS encrypted connections. Access to personal data is restricted to persons who need the data for their duties.

9. Cookies

The website uses the following cookies:

Analytics cookies are only enabled with your consent. You can change your cookie settings at any time: Manage cookie settings.

10. Changes to This Policy

We reserve the right to update this privacy policy. We will notify about significant changes on the website. We recommend reviewing this policy regularly.