Terms of Use for the AI Assistant Connection

Draft 13 November 2026

1. What These Terms Cover

These terms cover the AI assistant connection to Impact. With it, the manager of a golf club or another organisation that uses Impact connects Impact to their own AI assistant, such as ChatGPT or Claude, and asks about their own organisation's data. The connection is provided by XenGolf Oy (business ID 3599871-2) as a part of the Impact service.

These terms supplement the Impact agreement between your organisation and XenGolf. If the terms and the agreement conflict, the agreement applies.

2. Who May Use the Connection

  • Only a manager in Impact, whose organisation has the AI assistant connection in use, can approve a connection. A connection cannot be approved with a player's account.
  • You approve the connection in Impact with your own account. Approve only a connection that you have just started yourself in your assistant.
  • You use the connection on behalf of your organisation, and you are responsible for using it in line with your organisation's instructions.

3. What the Connection Does

  • The assistant may read your organisation's data in Impact with your rights: receivables and invoices, billing runs, payments received, the share register, member and customer data, and competitions and their entries. It can read the parts of Impact that your organisation uses.
  • The connection only reads. It does not change data in Impact, send messages or make payments.
  • The answers are about the organisation you are signed in to as a manager.

4. Reliability of Answers

  • The figures come from Impact as they are, with notes on what a figure does not cover. The assistant's wording, summaries and conclusions are its own, and an AI can be wrong.
  • Check important figures in Impact before you make decisions based on them or pass them on.

5. The AI Assistant Is a Service You Choose

  • ChatGPT, Claude and other assistants are third-party services. Your organisation chooses which assistant it uses. You use the assistant with your own account, at your own cost and under its own terms. XenGolf does not provide or control the assistants.
  • When you ask the assistant, Impact's answer goes to the assistant's provider, which processes it under its own terms and the settings of your account. An answer can hold personal data, such as names, contact details and invoice amounts.
  • Your organisation is the controller of that personal data. Before you approve a connection, make sure that your organisation's data may be processed in the assistant you have chosen.
  • The processing of personal data is described in the privacy policy.

6. Duration and Ending

  • A connection is valid until you end it in Impact (Profile → AI assistant connections) or in the assistant's own settings.
  • A connection also ends when you change or reset your password, when your account is deleted, when you are no longer a manager of your organisation, or when the connection has not been used for 400 days.
  • An organisation's connections can be switched off. The connections then do not work until they are switched on again.
  • XenGolf may suspend or end a connection if it is used against these terms or if security requires it.

7. Changes

XenGolf may change, add or remove what the assistant can do, and may update these terms. Material changes are announced in Impact or on this page.

8. Liability

XenGolf's liability is determined by the Impact agreement between your organisation and XenGolf. XenGolf is not responsible for the service of the AI assistant's provider, for the answers the assistant gives, or for decisions made on the basis of them.

9. Governing Law

These terms are governed by the laws of Finland.

10. Contact

XenGolf Oy, info@xengolf.fi. Guide and support: Connecting an AI Assistant to Impact.